Administration 行政 §? Provides administrative support to General Manager and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions. 為總經理提供行政支持，確保遵從有關行政管理的酒店政策、標準和程序。 §? Types, files, and upkeeps all private and confidential matters related to the department. 打印、歸檔并整理所有部門的私密文檔。 §? Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval. 建立一套系統化的、高效的存檔系統，包括紙質文檔和電子文檔，以便快速查找。 §? Ensures all files are kept up-to-date at all times. 確保所有文件隨時保持更新。 §? Prepares the relevant materials for all meetings attended by the General Manager: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings. 為總經理參加的所有會議準備資料，包括每日運營會議、行政委員會議、部門會議和臨時召集的會議。 §? Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls. 應答電話，為來電者提供信息，或將電話轉至相關人員，為總經理撥打電話。 §? Makes copies of correspondence or other printed matters. 處理復印和打印事務。 §? Prepares outgoing mail. 準備發出的郵件。 §? Types, takes dictation and minutes, draft letters, files and traces and composes correspondence. 打字、記錄口授和會議紀要，起草信件，處理往來信件的存檔、追蹤和寫作。 §? Monitors and maintains the proper appearance of the Division’s office area. 監控并保持辦公室區域的整潔有序。 §? Maintains organised files. 保持井然有序的檔案系統。 §? Reads and routes incoming mail and outgoing correspondences. 閱讀并轉發往來信件。 §? Handles outgoing mails by courier. 處理快件郵寄。 §? Ensures authorisation forms are fully completed and signed by the respective executive before handing over to the General Manager for signature. 確保所有需要簽字的文件的完整性，并且在提交總經理簽字之前，確保先由各部門總監簽字批準。 §? Handles monthly requisition of stationeries/general and dry goods stores. 負責每月文具、總倉和干貨倉貨物的申領。 §? Checks and updates Executive Office employees’ attendance records for GM’s approval, and forward it to Human Resources.? 檢查并更新行政辦公室員工的考勤記錄，提交給總經理簽字，并送交人事部。 ***男士優先考慮***