Essential Duties and Responsibilities – (Key Activities of the role) ????主要職責﹣(職務的主要工作) ??Co-ordinates and arrange activities accorded by the Director of sales & Marketing. ???????為商務發展總監安排活動，配合其工作。 ??Arrange appointments and meetings with customers and other departments as directed by the Director of Sales & Marketing and prepares the appropriate material for each appointment or meeting. ???????為商務發展總監安排會議，并做記錄確保其所需文件的準確性。 ??Takes minutes of meetings, accurately transcribes and circulates to appropriate recipients. ???????準確做會議記錄，發給相關人員傳閱。 ??Ensures all reporting and servicing deadlines are met in a timely fashion. ???????確保所有的報告及所需提供的服務能按時履行。 ??Assists the Director of Sales & Marketing in the preparation and submission of various reports according to corporate and hotel guidelines. ???????協助商務發展總監完成每月銷售報告及其他報告。 ??Promptly handles daily in-coming mail and internal correspondence. ???????處理至商務發展總監的日常公務信函。 ??Maintains a filing and tracing system for the Sales & Marketing Department. ???????建立商務發展部的檔案系統。 ??Answers and handles all incoming telephone calls for the department according to the hotels Standards & Procedures. ???????按照酒店的標準接聽，轉接電話，記錄留言。 ??Coordinates & organizes business travel arrangements for the department. ???????協調，安排商務發展部人員出差事宜，如機票，食宿及其他。 ??Interacts with departments and hotel staff in a professional and efficient manner to foster a good rapport, promote team spirit and ensure effective two-way communication. ???????以職業，積極的方式與酒店其他部門溝通，建立密切關系以促進團隊精神和有效的交流。 ??Maintains strictest confidentiality at all times on all matters. ???????任何時間，對所有的事情嚴格保密。 ??Responsible in inventory control and requisition or purchasing of office supplies according to the hotel’s policies and procedures. ???????根據酒店的政策和程序，負責部門辦公用品的申請及收集。 ??Maintains a safe and secure working environment. ???????維持安全可靠的工作環境。 ???Be familiar with hotel safety, current first aid and fire emergency procedures. ???????堅持酒店安全制度，熟悉財產安全緊急救護及火警的處理程序。 ??Abide by the ?code of conduct. ???????遵守酒店的行為準則。 ??Abide by the Employee Handbook. ???????遵守酒店的員工守則。 ??Abide by both the hotel and ?policies and procedures. ???????遵守酒店的政策及程序。 ??Analyses, evaluates and improves personal performance on a continual basis. ???????堅持不斷的對自己的表現進行分析評估。 ??Carry out other tasks as directed by the Director of Sales & Marketing. ???????完成上級交給的其他任務。