PURPOSE OF JOB?
He guarantees and monitors the stock and the deliveries of the village. He is responsible for managing storage warehouses and deliveries to maximize efficiency and secure the business qualitatively and quantitatively.
GENERAL MISSIONS
PROCUREMENT PROCESS
Order?:
v? He defines the forecasted product needs and give purchasing orders to the Procurement Manager ?as close as possible to needs to ensure a continuous and regular service?
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Reception?:
v? He controls deliveries: qualitative and quantitative control of the products received (weighing of bulk foodstuffs, etc.)?
v? He controls the respect of suppliers' deadlines?
v? He deals with non-conformities on a day-to-day basis and communicates it to the Procurement Manager
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Stocks :
v? He analyses, consolidates and communicates consumption to better adapt stock levels?
v? He is responsible for the proper implementation of inventories and expressions of needs?
v? He advises managers on the expression of their needs, ensures that they are anticipated?
v? He adapts inventory levels to the reliability of customer needs and the supplier context, aiming for the best full cost / customer service ratio?
v? He secures stocks and exhaustively guarantees that the physical stock is equal to the stock recorded in Ecomat IT system
v? He organizes storage of the reserves and the quay of the Economat
v? He arranges reserves, implements necessary signage to identify the products.
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Reporting?:
v? He evaluates the performance of suppliers ?
v? He contributes to the respect of objectives set for variable costs, he researches and identifies new products and services to optimize/reduce costs
v? He improves productivity by optimizing the flow of information and goods flows ?
v? He participates in the monitoring of self-checks of his department ?
v? He establishes and informs a dashboard of the service's performance
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QUALITY / HEALTH AND SAFETY:
v? He is the guarantor of compliance with H&S standards in collaboration with other managers, alerts his managers (hierarchical and functional) in case of risk ?
v? He participates in the Health and Safety Unit
v? He keeps all records in a way that they can be checked at any time for information or audit purposes
Team management
v? ?He ensures the reception, implementation and integration of GO/GEs in his department
v? ?He defines personal objectives and support his team or its affiliates, and evaluates them
v? ?He supervises and leads in a transversal logic
v? ?He implements and complies with HR procedures
v? ?Manager by proximity: show, train and enforce
v? ?He shows exemplarity through his visibility among teams and customers
v? ?He ensures good social climate in his department
v? ?He ensures all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions
KEY PERFORMANCE INDICATORS (KPI)
CLIENT
·????? Customer satisfaction data?
·????? Compliance with standards and SOP
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Business?
·????? Respect of budgets (result versus budget)
·????? Rate of loss, theft or damage of goods
·????? Stock function to meet internal audit scores
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PEOPLE
·????? Development of his team skills, Turn Over and absenteeism
·????? End of month inventory variance
工作職責:
1.確保熟悉希爾頓采購政策和流程;
2.監督并協調采購員工的工作;
3.跟進供應商保險覆蓋并符合全球希爾頓保單要求,確保保險豁免已獲風險管理部門批準;
4.更新采購訂單的程序并向團隊說明,以使所有團隊成員知道限制,批準和購買流程;
5.確保有恰當的采購程序,在管理層批準后只有采購部才能下達采購訂單;
6.確保根據政策獲得的有競爭力的報價;
7.審查經下屬提交的所有采購請求和采購訂單;
8.與成本經理和行政總廚定期協作進行市場價格調查;
9.確保定期與其他酒店進行價格對比;
10.確保以最大努力獲得最佳報價;
11.與所有酒店部門和供應商保持良好關系;
12.確保所有不匹配的/未收貨的采購定單被審查并定期采取合理行動;
JobDescription :
1.Be familiar with Hilton purchasing policies andprocedures.
2.Supervise and co-ordinate the work of thepurchasing team members.
3.Follow up on supplier insurance coverage andcompliance with global Hilton policy requirements to ensure insurance exemptionis approved by risk management.
4.Update the purchase order procedure and brief theteam accordingly so that all team members are aware of the limits, approvalsand purchase flow.
5.Ensure that proper purchasing procedures are inplace, with purchase orders placed only by the Purchasing Department after dueauthorisation by management.
6.Ensure that competitive quotes are obtained as perpolicy.
7.Review all purchase requests and purchase ordersprocessed by subordinates.
8.Conduct market price surveys in coordination withthe Cost Controller and Executive Chef on a regular basis.
9.Ensure that price comparisons amongst other hotelsis done on a regular basis and all efforts are exhausted in obtaining the bestpossible quotations.
10.Maintain good relations with all hotel departmentsand suppliers.
11.Ensure that all unmatched/open Purchase Orders areinvestigated and proper actions proposed and taken on a regular basis.
12.Have strong knowledge of Excel, Microsoft Word andthe hotel inventory/purchasing software.